Exhibitor/Sponsor Deadline Dates

*Congress Bag Insert – Due for review by 5 October – $2,500.00 (2 inserts).
You are responsible for the printing and shipping to the congress venue. Please send your bag insert 3 days prior to the congress. We recommend printing 900 bag inserts.

**Signage – Signage for industry sponsored session (Logo only). 2 pullups promoting your session. IAPRD staff will place the signage.

Exhibitors are responsible for staffing their booth during the exhibition hours.
Tabletop exhibitors are provided with one 6-foot table, skirting, 2 chairs and a garbage pail. Includes 1 app push notification.

Setup
Exhibitors can start setting up Wednesday, 11 November, between the hours of 09:00 am – 16:30 (4:30 pm). The aisles must be cleared by 16:30 (4:30 pm) without exception.

Dismantling
On Saturday, 14 November starting at 12:30 pm all exhibit materials must be packed and ready for removal from the exhibit hall by 6:00 pm.

Industry Sponsored Sessions
*Includes 2 app push notifications

App and Webpage Specs
Due Date: 30 September

App Advertisement and Specs

• 1 page four color ad
• 1500 X 2000 Pixels
• EPS or PDF formats – all images and fonts embedded
• TIFF or JPEG formats at 1200 ppi with no compression applied
• Slideshow of images (up to 8) 1280 x 480 px (300 DPI)
  (examples – booth information, product information, etc.)
• Resources: Please link to website, or a video (Vimeo or YouTube)

Industry sponsored session webpage
Flyer/invitation to your industry session (videos accepted)

Specs for Webpage

• 8.5 x 11 single page
• EPS or PDF formats – all images and fonts embedded
• TIFF or JPEG formats at 1200 ppi with no compression applied

IAPRD 2026 Ancillary Events – submit your request to:

• https://www.iaprd-world-congress.com/iaprd-2026/exhibition-and-sponsorship/ancillary-meeting-space-form/
• Ancillary events are NOT permitted during congress hours.

Thursday, 12 November – No ancillary events
19:00 – 21:30 – Faculty & Fellow Dinner (No Faculty)

Friday, 13 November – No ancillary events

• 18:15 – 19:15 – IAPRD Business Meeting
• 18:45 – 20:45 – Evening Industry-Sponsored Session

Shipping to the NH Milano
Ship Materials no less than 7 days prior to event start date (3 November)

NH MILANO CONGRESS CENTRE c/o Centro Congressi 3 Floor
Attention event office – Event IAPRD 2026 – Event title – IAPRD 2026 31st World Congress
Strada 1 Milanofiori/ 20057 Assago (MI) / Italy

SHIPMENTS/PICK-UPS REGULATION

• All Shipments and Pick-ups are in charge to exhibitor/company/agencies
• The venue is not authorized to clear any goods that are stuck in customs
• All shipments and pick-ups must be delivered to ground floor and NOT on the roadside (our staff is not authorized to pick up shipping boxes on the street nor on the sidewalk, but only inside the congress venue)

No responsibility will be assumed by the Venue either towards the Organizer, the Stand builder or third parties, including the carrier, for any damage that occurs to the goods or that derives from them to third parties.

SPACES RESERVED ON THE SECOND FLOOR – SCALA \ LOBBY \ ARENA Rooms

• From street level, access through the ramp to the second floor
• The ramp has a maximum capacity of 3.5 tons, therefore vehicles weighing more than this capacity cannot go up. It is not possible to stop on the ramp during the set-up, it is instead possible to stop only for the loading and unloading time
• To facilitate and speed up unloading operations at the various accesses, we recommend that you provide your employees with a trolley or pallet truck, bearing in mind that the NH Congress Center does not have any available